Administrative Assistant

Job Id: 263469

Job Title: Administrative Assistant Department Support Assistant

Assignment Duration: February 16 – August 21 2026 with the potential to extend based on performance and business need.

Schedule: 40 hours/week | 5 days per week

Pay Rate: $20.50 per hour

Work Location: San Diego CA 92121

About the Role

Are you a detail-oriented professional who thrives in a fast-paced high-accountability environment? We are seeking an organized and service-driven Administrative Coordinator to support senior leaders and executive assistants within a dynamic business unit.

This role requires exceptional communication skills strong judgment and the ability to manage sensitive information with discretion and professionalism. You will play a key role in keeping operations running smoothly through proactive calendar management travel coordination expense processing and general office support.

Top Required Skills (Mandatory)

Candidates without these qualifications will not be considered:

• Clear verbal and written communication skills (email phone team collaboration) with strong active listening abilities

• Strong punctuality with the ability to prioritize tasks and meet deadlines

• Exceptional attention to detail including proofreading and handling confidential information

• Ability to resolve scheduling conflicts and logistical challenges efficiently

• Experience arranging travel and ensuring timely accurate expense report completion

• Microsoft Office Suite (Word Excel Outlook Teams)

Key Responsibilities

• Manage calendars schedule appointments and resolve conflicts across multiple stakeholders

• Coordinate domestic and international travel arrangements including travel-related visas

• Process expense reimbursements accurately and ensure compliance with company travel policies

• Reconcile P-card transactions

• Coordinate lunch orders refreshments and last-minute café pickups

• Support office operations including supply ordering meeting setup off-site coordination and visitor badging/escort

• Provide backup support to executive assistants during absences

• Submit facility and janitorial requests as needed

• Assist with special projects and team events as assigned

What We’re Looking For

• Strong time management and multitasking skills

• High level of discretion and confidentiality

• Problem-solving mindset with adaptability in a fast-paced environment

• Professional demeanor when interacting with senior leadership partners and vendors

• Ability to take initiative and work independently while supporting a team

Preferred experience in:

Calendar Management & Scheduling | Travel Coordination | Expense Reporting | Microsoft Office Suite | Time Management | Attention to Detail | Communication | Problem-Solving | Confidentiality | Multitasking

This is an excellent opportunity for an administrative professional seeking hands-on experience supporting senior leadership in a structured fast-moving environment.

If you meet all required qualifications and are available for the full assignment duration we encourage you to apply.