Administrative Partner

Job Id: 264699

Administrative Partner 

A leading American biotechnology company specializing in DNA sequencing and array-based technologies for genomics research and clinical applications.
Location: San Diego CA
Schedule: Hybrid (3 days onsite: Tuesday–Thursday | Remote: Monday & Friday)
Hours: Monday–Friday 8:00 AM – 5:00 PM

Pay:  $39.75 – $49.75

Our client is seeking an experienced Administrative Partner to provide high-level support to two Vice Presidents in a fast-paced collaborative environment. This role is ideal for someone who enjoys partnering with executive leaders managing complex schedules coordinating meetings and events and keeping operations running smoothly.

Responsibilities

• Manage complex executive calendars and prioritize changing business needs.
• Coordinate meetings off-site events and leadership activities from planning through execution.
• Arrange domestic and international travel.
• Prepare and submit expense reports.
• Support presentations executive communications and meeting materials.
• Build strong relationships across departments while maintaining confidentiality and professionalism.
• Partner with other administrative professionals to provide seamless executive support.

Qualifications

• 4–6+ years of executive administrative experience preferably supporting senior leaders in a mid-to-large organization. 
• Experience managing complex calendars travel arrangements meetings and executive support.
• Advanced proficiency in Microsoft Outlook Word Excel and PowerPoint. 
• Excellent communication organization and multitasking skills.
• Strong attention to detail and the ability to work independently in a fast-paced environment.
• Professional presence with the ability to interact confidently with executives and stakeholders.
• Experience in the biotechnology or pharmaceutical industry is a plus.
• Bachelor’s degree preferred; high school diploma required. 

This is an excellent opportunity for an experienced executive administrative professional who thrives in a dynamic environment and enjoys serving as a trusted business partner to senior leadership.