Senior Administrative Partner

Job Id: 264397

Senior Administrative Partner
Location: San Diego CA 92122
Work Schedule: Hybrid | 4 Days Onsite (Monday–Thursday) Friday Remote
Duration: 2 months
Pay Rate: $39.75- $43 DOE
Employment Type: Contract/Temporary

Position Summary

We are seeking a highly organized and proactive Senior Administrative Partner to provide high-level administrative support to senior leadership within a corporate Strategy & Development environment. This role is responsible for managing complex scheduling executive priorities travel coordination meetings presentations and day-to-day operational support in a fast-paced highly confidential environment.

The ideal candidate will be a polished professional with strong executive presence excellent judgment and the ability to effectively support senior stakeholders while managing competing priorities.

Key Responsibilities

• Provide high-level administrative support to senior executive leadership (SVP level)

• Manage complex executive calendars and prioritize meetings aligned with business objectives

• Build strong partnerships with leadership to understand priorities and shifting business needs

• Coordinate domestic and international travel arrangements including itineraries and logistics

• Organize and support meetings including agendas materials scheduling and follow-up actions

• Prepare briefing materials and ensure leaders are prepared for meetings and leadership forums

• Track action items deadlines and decisions to support business continuity and execution

• Create edit and format reports presentations and executive communications

• Prepare presentations and support executive-level messaging

• Screen and manage communications including calls and incoming requests

• Submit and reconcile expense reports using Concur

• Coordinate internal and external meetings events and conferences

• Partner cross-functionally to support business priorities and leadership initiatives

• Identify opportunities to improve administrative processes and operational workflows

• Handle highly sensitive and confidential information with discretion

Minimum Qualifications

• Minimum 6+ years of related administrative or executive support experience

• Experience managing executive calendars meetings travel and events

• Experience supporting executives in a fast-paced highly confidential environment

• Strong experience preparing presentations and executive-level communications

• Professional presence with the ability to engage effectively with senior stakeholders

• Advanced proficiency in:

  • Outlook

  • Word

  • Excel

  • PowerPoint

  • Microsoft Teams and collaboration tools

Key Competencies

• Strong judgment and discretion with confidential matters

• Ability to independently manage priorities and execute with minimal direction

• Strong organizational skills and attention to detail

• Excellent communication and interpersonal skills

• Strong problem-solving and analytical thinking abilities

• Adaptable and resourceful in changing environments

• Ability to build collaborative relationships across teams and leadership levels

Work Environment

• Hybrid schedule required

• Onsite in San Diego CA Monday through Thursday

• Remote Fridays