Administrative Assistant

Job Id: 263700

Job Title: Administrative Partner (Executive Support)
Location: San Diego CA (Hybrid majority onsite)
Duration: Through November 30 2026

Pay Rate: $39.75 – $49.75 per hour

Overview

We are seeking a highly professional and personable Administrative Partner to provide executive-level support to two Vice Presidents with a strong emphasis on complex calendar management. This role is ideal for someone who thrives in a fast-paced environment demonstrates strong communication skills and can effectively manage competing priorities while maintaining a high level of discretion.

This position is a leave-of-absence (LOA) coverage role.

Key Responsibilities

• Provide dedicated administrative support to two Vice Presidents and their respective teams
• Manage complex and dynamic calendars including scheduling meetings conferences and teleconferences
• Coordinate and manage all domestic and international travel arrangements including accommodation and logistics
• Plan and execute meetings events and conferences including logistics and vendor coordination
• Prepare reports presentations and other materials by collecting and analyzing information
• Screen and direct phone calls emails and inquiries acting as a key point of contact
• Organize reconcile and submit expense reports using Concur
• Maintain confidentiality while handling sensitive and critical information
• Act as an ambassador for the organization demonstrating professionalism and a positive attitude in all interactions
• Build strong partnerships across departments functions and leadership teams
• Identify and implement process improvements to enhance administrative efficiency and productivity
• Support operational needs by managing administrative projects and ensuring timely execution
• Develop and improve systems and procedures related to recordkeeping communication and office operations

Qualifications & Requirements

• Proven experience supporting executive-level leadership preferably VP-level or above
• Strong experience in calendar management travel coordination and meeting/event planning
• Experience preparing presentations and supporting conference registrations
• Proficiency in expense report management (Concur preferred)
• Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
• Exceptional organizational multitasking and prioritization skills
• Strong verbal and written communication skills
• Ability to maintain professionalism and effectively engage with executive-level stakeholders
• High level of discretion and ability to handle confidential information

Additional Information

• Responsibilities listed are not exhaustive and may evolve based on business needs
• This role requires the ability to work both independently and collaboratively in a hybrid environment

This is a great opportunity for an experienced administrative professional to support senior leadership in a dynamic and collaborative setting while making an immediate impact.