Administrative Assistant

Website ManpowerWest Manpower San Diego

Jobs in San Diego and surroundings areas

Job Id: 237577

Job Title: Administrative Assistant

Location: San Diego CA 92121

Schedule: Full Time

Duration: 6 Months Temporary to hire (Based on performance and business need)

Pay: $16 per hour

 

Job Overview:

Manpower is assisting a client who is seeking a talented Administrate Assistant for the Facilities team. This person will assist with maintaining daily operations of the physical facility and supports Facilities and EHS staff performing administrative and department coordination duties.

Responsibilities:

  • Provides administrative support to department manager and supervisors.

  • Coordinates with vendors and outside contractors on building and equipment repair and maintenance requests. Maintains current seating charts.

  • Maintains documentation such as diagrams SDS training etc.

  • Creates and maintains electronic and paper files of all preventative and corrective maintenance performed.

  • Provides support to vendors/contractors such as security force and janitorial staff.

  • Operates and maintains access control system.

  • Assists in hosting corporate visitors/dignitaries and assist with setup of meetings.

  • Researches compiles proofs and may create word processing and spreadsheet assignments.

  • Maintain and represent a high degree of professionalism during interaction with customers vendors and company personnel. 

  • Orders receives maintains and organizes office supplies.

  • Processes corporate mail for the site.

  • Strictly adheres to maintenance of confidential information.

  • This position assumes and performs other duties as may be assigned.

  • Ability to occasionally work extended hours (evenings/weekends) if requested.

  • Answer company general phone line as roll over support.

Required Qualifications:

  • Demonstrates high level of expertise with MS Office applications especially Outlook Word Excel & PowerPoint.

  • Minimum of 4-5 years of relevant experience.

Education Requirements:

  • High school diploma or general education degree (GED) required

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