Job Id: 260003
Position Title: Accounts Payable/Payroll Specialist
Pay Range: $22 – $26 per hour DOE
Temp-to-hire
Position Summary:
We are seeking an experienced Accounts Payable/Payroll Specialist to support our accounts payable process and payroll system. The ideal candidate will ensure accuracy timeliness and compliance with company policies and relevant regulations.
Essential Duties and Responsibilities:
Accounting Functions
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Review and post invoices while ensuring matching with purchase orders and receipts.
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Route non-inventory invoices for proper approval before posting.
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Post invoices to appropriate GL expense and prepaid accounts.
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Monitor unvouchered payables and received-not-invoiced receipts.
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Generate AP aging reports and process payments via checks and EFT weekly.
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Maintain vendor records reconcile vendor statements and ensure accurate payments.
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Reconcile bank statements daily for cleared and outstanding checks/payments.
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Reconcile monthly credit card receipts with statements.
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Support month-end close and monitor inventory transactions.
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Collaborate with receiving and purchasing teams to resolve invoice delays.
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Maintain organized filing systems and participate in internal training.
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Perform other assigned duties as needed.
Payroll Functions
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Upload hours from the ERP system into ADP.
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Prepare and distribute weekly temporary employee timecards to staffing agencies.
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Collaborate with HR to maintain accurate employee data and payroll records.
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Assist corporate payroll with bi-weekly payroll processing including:
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Verifying meal penalties.
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Correcting missed punches.
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Ensuring timely approval of timecards and time-off requests.
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Running verifying and reconciling payroll reports.
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Forward child support or tax withholding notices to corporate.
Minimum Qualifications:
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U.S. Person status required due to export control regulations.
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High school diploma or GED required; Associate degree in accounting or bookkeeping preferred.
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Minimum 2 years of experience in accounts payable and payroll preferably in a manufacturing environment.
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At least 1 year of experience with ADP Vantage or other HRIS/Payroll systems.
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Strong attention to detail and confidentiality regarding financial and employee records.
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Solid understanding of accounting concepts and general ledger accounts.
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Excellent problem-solving skills and ability to resolve discrepancies.
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Strong organizational skills with the ability to thrive in a fast-paced team-oriented environment.
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Proficiency in MS Office (Excel Word Outlook PowerPoint) and Adobe Acrobat.
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Experience with Epicor Kinetic ERP preferred but not required.